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Reason for Policy 

°ÄÃÅÁùºÏ²Ê recognizes its obligation to respect the reasonable privacy expectations of its employees and students in their electronic communications and data

Policy Statement 

°ÄÃÅÁùºÏ²Ê provides information technology (IT) resources to faculty, staff, and students for the purpose of furthering °ÄÃÅÁùºÏ²Ê's mission and conducting University business. While personal use of such system is permitted, personal communications and files transmitted over or stored on University systems are subject to the same regulations as business communications. 

°ÄÃÅÁùºÏ²Ê is committed to respecting the privacy expectations of its faculty, staff, and students; however, consistent with this policy, electronic information that is transmitted over or stored in °ÄÃÅÁùºÏ²Ê systems and networks is subject to being audited, inspected, and disclosed to fulfill administrative or legal obligations which may include, but are not limited to the following:

• is necessary to comply with legal requirements or process
• may yield information necessary for the investigation of a suspected violation of law or regulations, or a suspected infraction of °ÄÃÅÁùºÏ²Ê policy
• is needed to maintain the security of °ÄÃÅÁùºÏ²Ê computing systems, network, or data 
• is needed for the diagnosis or correction of problems with system software or hardware
• may yield information needed to deal with an emergency 
• is needed for the ordinary business of the University to proceed

°ÄÃÅÁùºÏ²Ê shall provide prior written notice upon hiring to all employees, informing them of the types of electronic monitoring which may occur and shall post notice of electronic monitoring 

Scope 

This policy governs access to all data and communications transmitted over or stored in °ÄÃÅÁùºÏ²Ê's IT Resources.

Related Documents 

°ÄÃÅÁùºÏ²Ê Data Categorization Policy

°ÄÃÅÁùºÏ²Ê Data Inventory Policy

°ÄÃÅÁùºÏ²Ê Data Protection Policy

°ÄÃÅÁùºÏ²Ê Data Retention and Disposal Policy